Generative AI and AI-Assisted Technology Policy

Veteran Law Review recognizes the growing use of Generative Artificial Intelligence (AI) tools in academic writing and research. This policy establishes clear guidelines for the acceptable and transparent use of AI tools in manuscripts submitted to this journal.

1. Definition

Generative AI refers to AI-powered tools that produce text, images, data analysis, or other content based on user prompts. This includes, but is not limited to, ChatGPT, Google Gemini, Microsoft Copilot, Claude, and similar large language model (LLM)-based applications.

2. Permitted Use

Authors may use Generative AI tools for the following purposes:

  • Grammar checking, proofreading, and language editing to improve readability.
  • Paraphrasing or summarizing content that the author has already written.
  • Generating initial outlines or structural suggestions that the author substantially revises.
  • Literature search assistance, provided all cited sources are independently verified by the author.

3. Prohibited Use

The following uses of Generative AI are strictly prohibited:

  • Using AI-generated text as the primary or substantial content of a manuscript without significant intellectual contribution from the author.
  • Listing an AI tool as a co-author or contributor. AI tools cannot hold authorship because they cannot take responsibility for the accuracy, integrity, and originality of the work.
  • Using AI to fabricate, falsify, or manipulate research data, citations, or references.
  • Submitting AI-generated content without disclosure to the editorial team.

4. Disclosure Requirement

Authors who use Generative AI tools in any part of their manuscript preparation must disclose this use. The disclosure must be included in the manuscript as a separate statement under the heading AI Use Disclosure, placed before the References section. The statement must specify:

  • The name of the AI tool used.
  • The purpose for which the tool was used.
  • The section(s) of the manuscript where the tool was applied.

Example disclosure statement:
"During the preparation of this manuscript, the author(s) used [tool name] to check grammar and clarify sentences in the introduction and discussion sections. The author(s) have reviewed and edited all AI-assisted content and take full responsibility for the content of the published manuscript."

5. Editorial Team Use of AI

The editorial team of Veteran Law Review may use Generative AI for limited administrative purposes, such as checking citation formatting, editing language in correspondence with authors, or an initial screening of a manuscript's fit with the journal's scope. The editorial team is prohibited from using Generative AI to replace substantive judgment of a manuscript's scholarly quality, including decisions to accept, request revision, or reject. Final editorial decisions remain fully the responsibility of the editor concerned, not a recommendation generated by AI.

6. Prohibition of AI Use by Reviewers in the Peer Review Process

Reviewers are prohibited from using Generative AI or any AI-assisted technology to perform substantive evaluation of a manuscript, including but not limited to drafting a review report, assessing the quality of methodology and legal argumentation, or producing a recommended decision (accept, revise, or reject). This prohibition is absolute and without exception, in accordance with Decree of the Director General of Science and Technology Number 374/DST/D.D1/HM.01.01/2026 concerning Technical Guidelines for the Accreditation of Scientific Journals.

Manuscripts submitted to reviewers are confidential. Uploading part or all of a manuscript's content to a public Generative AI platform for any purpose is a breach of confidentiality and is strictly prohibited.

Reviewers may still use AI-based tools for limited administrative purposes, such as checking the grammar of their own review notes, provided this does not involve disclosing the content of the manuscript under review.

This policy refers to the COPE Position Statement on Authorship and AI Tools (2023) and Decree of the Director General of Science and Technology Number 374/DST/D.D1/HM.01.01/2026 concerning Technical Guidelines for the Accreditation of Scientific Journals.